So, you’re sending someone an email and hoping they are well. “I hope this email finds you well” is a great phrase to use as a professional greeting.
However, is it the best option?
Luckily, this article will explore another way of saying “I hope this email finds you well.” We’ll share some great alternatives to use instead.
Other Ways to Say “I Hope This Email Finds You Well”
- Hope you’re having a productive week
- (Name) mentioned that I should reach out to you
- I know you’re busy, so I’ll keep it short
- I hope you are doing well
- How are you doing?
- I hope all is good on your end
- I’m glad to hear things are looking positive
- How was your weekend?
- Are you well?
- I hope I’m not emailing at an awkward time
KEY TAKEAWAYS
- “I hope this email finds you well” is great in formal emails and works well to show compassion.
- “Hope you’re having a productive week” is a good formal alternative, showing an interest in someone’s life.
- “(Name) mentioned that I should reach out to you” is great for informal situations when checking up on someone.
There are some great alternatives available that are going to spice up your email writing. Keep reading to find out how to be polite in both formal and informal situations.
There’s also a section at the end detailing whether it’s correct to say “I hope this email finds you well.” If you’re interested, you can skip to that section!
Hope You’re Having a Productive Week (Formal)
“Hope you’re having a productive week” is great to use as a formal way to say “I hope this email finds you well.” It shows a genuine interest in someone’s life based on their workload.
“Productive week” is an excellent formal phrase. It suggests someone has kept on top of the business projects and made sure to get things done on time.
For that reason, the phrase works well if you’re someone’s boss and emailing an employee. It shows you want them to succeed and hope they’ve managed to get most of their tasks done.
We highly encourage using “hope you’re having a productive week” similar to “I hope this email finds you well.” They are both great professional alternatives, allowing you to mix up your language options in your formal emails.
Here is a quick email example to help you with it:
Dear Alexandra,
I hope you’re having a productive week. I’m writing to check whether you’ve completed the Tanner Project.
All the best,
Callum
(Name) Mentioned That I Should Reach Out to You (Informal)
If you want to check up on someone informally, you can use “(name) mentioned that I should reach out to you.” Of course, you can only do this if you replace “name” with whoever asked you to contact someone.
For example:
David mentioned that I should reach out to you.
This is a very personal phrase that shows genuine compassion for someone. It shows you are interested in learning how they are doing or feeling. It also shows a mutual contact between you and the person, making your message more personal from the first sentence.
Generally, this phrase works best when messaging coworkers or friends. It shows you (and whoever “name” is) cares about them enough to check on them.
You’ll also have luck with “(name) mentioned that I should reach out to you” in formal contexts. It’s very polite, meaning it works well in many business situations. It can certainly replace “I hope this email finds you well” in some situations.
These examples should help you figure out more about this phrase:
Dear Antony,
Brad mentioned that I should reach out to you. So, is there anything you’d like to discuss with me?
All the best,
Melissa
Suzie mentioned that I should reach out to you! So, how are you doing? It feels like it’s been ages, Scott.
Is It Correct to Say “I Hope This Email Finds You Well”?
“I hope this email finds you well” is correct in emails. It means you are interested in how someone feels, giving your email a more personal touch.
It’s very good in formal emails as it shows you are interested in learning about an employee or colleague. You can use it informally, though it’s not always the best choice. Instead, you might want to try a more personal question informally, such as “how are you?”
It is not rude to include “I hope this email finds you well.” Instead, it’s the opposite. It’s a polite phrase showing a genuine interest in how someone feels. They don’t have to reply, but it’s nice to show you care.
You should certainly bookmark this page if you’re worried about using the phrase! That way, you’ll always have a few alternatives to fall back on when needed.